Douglas Lungu

 Carry out project start up activities such as Company Registration, Bank account Opening, procurement of Project Vehicles, IT Equipment, Furniture, Office space and Immigration.
 Prepare financial reports to facilitate decision making
 Formulate policies for Finance, Procurement and Human Resources and develop systems
 Budget coordination, preparation, monitoring and control
 Ensure Risk Management through compliance with USAID Rules and Regulations, Z-MELP Project Policies and Statutory bodies such as ZRA, NAPSA and PACRA among others
 Actively contribute to the process of strategic plan formulation
 Draw up and conduct capacity building activities for staff
 Oversee System formulation, strengthening, monitoring and review
 Ensure audit readiness and audit management
 Provide mentorship to the Operations team
 Ensure integrity Quality Assurance in accounting, procurement and all operational processes
 Help develop annual work plans for the operations team
 Ensure service contracts for suppliers are current
 Ensured that project assets are insured
 Conduct staff performance appraisals

 Manage the financial accounting systems and ensures the timely preparation of monthly financial reports in compliance with the Commission and government requirements.
 Develop and strengthens internal control systems to support risk mitigation.
 Conduct capacity building and trainings among staff members.
 Develops financial and procurement procedural manuals to support knowledge management and capacity building efforts.
 Participated in writing and design of proposals for bi-lateral or multi-lateral funding
 Manage the Commission’s annual budget of ZMW400, 000.00 to facilitate resource mobilization and ensure compliance with government, donor such as the European Union, GIZ and UNDP among others, and local organizations.
 Participate in procurement processes including participating through the procurement committee, review approved documents such as requisition, Vendor comparative charts, Vendor Justification, debarment verification, three quotations, invoices, Goods Received notes and service level agreements to ensure financial integrity before payment.
 Supervise the timely and accurate preparation of payroll, including statutory obligations.
 Lead audit processes effectively and takes appropriate steps to mitigate risk. I have so far managed two Financial Audits for FY2018 and FY2019 for the Commission
 Supervise the recovery of loans, advances and invoices to ensure compliance with government and donor agencies.
 Manage the development of work plans and the implementation of the Annual Performance Appraisal to monitor, evaluate, and enhance employee performance for three employees.
 Provide robust leadership to the Accounts team to help the Commission effectively achieve its objectives.
 Regularly update the fixed asset register and ensures that all fixed assets are insured in in accordance with the Commission policies in conjunction with the administration.

 Prepared payment vouchers, ensuring that all supporting documents including invoices and delivery notes were accurately completed and reconciled.
 Captured approved payments onto the Stanbic Online Banking system for approval.
 Prepared monthly cash requests and petty cash reconciliations and submitted results to the Senior Finance and Operations Officer.
 Prepared Monthly Financial Reports.
 Managed PACT’s annual audits for quality assurance for FY2016 and FY2017, reviewing documents for risk mitigation. Key issues such as incomplete documentation and delayed banking of change arising from liquidations were highlighted, which made us to review the financial procedure manual and tightened the monitoring and compliance.
 Recorded transactions daily into Serenic Navision accounting software.
 Ensured that all electronic transactions and hard copy documents were uniquely numbered to facilitate transparency and mitigate risk.
 Ensured the timely and accurate recording of account codes, purchase orders, travel advances, liquidations, and travel entries.
 Tracked expat allowances paid in-country and reconciled monthly payment documents to ensure the smooth financial month-end close.
 Filed travel advances, per diem calculations and reviewed travel forms for accuracy.
 Liquidated travel advances as per Pact Policy.
 Maintained a Fixed Asset Register and regularly reconcile it with the Asset Register
 Completed and recorded the annual physical verification of assets.
 Ensured that assets were insured, renewing policies annually and including newly procured assets in this cover.
 Prepared vendor comparative charts and selection justifications.
 Participated in the Procurement Committee to review quotation and bids.
 Conducted due diligence to ensure that selected vendors were not blacklisted and to ensure compliance with donor policies and procedures.